ECM Solutions with Document Management Software and Imaging

ANAHEIM, CA (Laserfiche)—October 12, 2010—Laserfiche (booth #1876) will exhibit its agile ECM solutions this week at the 2010 EDUCAUSE Conference in Anaheim, and talk to IT leaders about the benefits of adopting enterprise content management (ECM) as part of their IT infrastructure with Document Imaging.

“By standardizing on an agile ECM system from Laserfiche, colleges and universities increase information accessibility and security, eliminate data silos and enable key stakeholders to make better-informed decisions,” said Brian LaPointe, vice president of strategic solutions at Laserfiche. “Agile ECM also gives academic institutions a flexible and secure way to automate business processes in every department.”

With hundreds of higher education customers around the world, Laserfiche has emerged as the leading ECM solution for enhancing efficiency and cutting costs across campus with Document Management Solutions. For example:

Texas A&M’s Department of Entomology expected to receive an initial ROI of $54,000, but actually achieved an ROI of $272,000 within one year of implementing Laserfiche.

The University ofSouthern California has improved faculty records management. The Provost’s Office says, “Something that used to take ten minutes now takes a matter of seconds.”

The University Utah has dramatically accelerated the disbursement of financial aid. According to the university, “In the past, it took us at least six weeks to process a student’s paperwork. Now we process those documents in two weeks.”

LaPointe notes that the benefits of Laserfiche extend across the institution because agile ECM tools can be configured locally yet controlled centrally. “Agile ECM gives individual departments the ability to configure local solutions while helping them to avoid using consultants, programmers and in-house IT staff for all but the most strategic ECM tasks.”

Laserfiche will demo its agile ECM solutions, Document Management, and hand out copies of a new report titled “ECM Agility for Higher Education” throughout the conference at booth #1876.

About Laserfiche

Laserfiche creates simple and elegant enterprise content management (ECM) solutions that help organizations run smarter. Since 1987, more than 28,000 organizations worldwide—including federal, state and local government agencies and Fortune 1000 companies—have used Laserfiche software to streamline document, records and business process management.

The Laserfiche ECM system gives colleges and universities the ability to improve disaster recovery planning, centrally and securely manage records, and deliver shared services such as contract management, grant management and HR onboarding with Document Management Software. It eliminates data silos and integrates easily with other applications, accelerating business processes and making staff more efficient.

Accountants Become Efficient With The Help of Document Imaging

When Olmsted & Associates, a CPA firm based in Fountain Valley, CA, went looking for a document management system in 2006, its needs were simple: “We needed a program that would allow us to scan multiple sizes and types of documents and then facilitate our search for them later. Security and retention periods were a concern as well,” says Tax Administrator Fernando Rocha. “Basically, we needed to have everything in one place so whomever needed to use it, could.”

Laserfiche was a name Olmsted’s partners were aware other accounting firms were using. And, says firm president Bernie Olmsted, with good reason. “There are a million document management systems out there, but nobody has the security ratings Laserfiche has in terms of being DoD 5015.2-certified,” she says.

Rocha says his fellow Olmsted staffers were particularly impressed by how user-friendly Laserfiche was, because it “had the look and feel of Windows and search engines we were used to using.” Another plus, he adds, was the comprehensive single solution Laserfiche offered. “Other programs you had to buy more products to get to that level of functionality. Laserfiche suited our needs right out of the box.”

The firm purchased document imaging software Laserfiche with Web Access to serve staff internally and remotely, as well as its clients. Implementation began in late 2006 with a backlog conversion of seven years’ worth of paper files. Adjamian and fellow solutions consultant Kristina Yassi worked with Rocha and Olmsted’s staff to set up templates and document types to establish the file structure that, with some enhancements, the firm still uses today. “Allen and Kristina helped us a design a folder and subfolder structure that allowed us get started scanning our documents right away,” Rocha recalls. “We’ve been able to improve on it since then, which is actually something we’ve come to appreciate about Laserfiche: It’s flexible enough to grow with us, without making a big project out of it.”

Rocha also says that Laserfiche’s document imaging interoperability with other programs and file types has brought efficiency and convenience to other business processes. “We transfer all our disparate types of data and document types into Laserfiche—QuickBooks, PDF documents, and Excel,” he says. “We can print directly to Laserfiche, save-to, or just drag-and-drop it. It’s that easy.”

And Rocha says that Olmsted & Associates has found a new way to work. “With Laserfiche we’ve found a document management system that offers us control in terms of securing and centralizing information, but also the flexibility to handle all kinds of content and make it readily available to our staff and clients securely and conveniently.”